Last week we were asked by an upcoming online retailer to re-think the service design of their online returns process for merchandise. This company sells clothing and have a very liberal returns policy, modeled after Zappos . They really want you to be happy with the fit, so they have no problem if you need to make an exchange for a different size or product. The problem is, the actual process of making the return is a hassle.
For most consumers, the traditional process breaks down into these key steps once they decide to make a return or exchange: Go to the website, look up your order, request a "return merchandise authorization" (RMA) which triggers the merchant’s systems to know that the merchandise is coming back and to prepare a return shipping label.
Now UPS or FedEx or USPS gets pulled into the loop. UPS does a pretty good job of interfacing into merchant systems, but they still have to open a new window in your browser to display the return shipping label, which you then have to print. If the merchant uses FedEx, they have to actually "pass you over" to FedEx to print your label and then FedEx has to "pass you back" to the vendor. It is a major case of "process interuptus." The whole customer experience falls apart.
For some systems, you can print the label once or twice or else have to start over. Don’t accidentally close the window before you print, or you have to go back to square one. Then you have to fold or cut the label and use multiple strips of packing tape to tape the new label over the old label. (Don’t have packing tape? Then run to the store!)
Some retailers include a return shipping label inside the box to begin with. Typically, this is part of an 8.5" x 11" crack-n-peel sticker sheet on which the original shipping label was printed, as well your bill of lading/invoice and the return label. But this is a waste of resources because that large label is expensive and unnecessary, and in most cases, people don’t actually need to do a return.
So, here’s a better way. We came up with a solution we call the "reversible shipping label" that UPS and FedEx could simply integrate into their business logic to make everything much simpler for their customers – and their customer’s customers. The fact is that no one (except the final recipient or their housemate/officemate) actually reads the text that is written on the labels. Every step of the package’s journey is controlled by the machine-readable bar code. The label is scanned numerous times, from the time it is picked up (from your home, office or a drop box) to every key checkpoint in the logistics network, right up until the moment the recipient signs for it. So…..
A consumer should be able to go online, tell the merchant they want to send the item back and then the merchant would trigger the "reversible shipping label" with UPS or FedEx. This way, all the customer would have to do is seal the box up as is, and have it picked up (or drop it off.) The original "ship-to" information on the original label is simply reversed. The original recipient is now the shipper and the original shipper is now the recipient.
The fact is that the logic is in the NETWORK, not the physical label. So why force the customer to go through all the messy hassle of dealing with printers, paper, tape, scissors, etc.? Let the machines do what machines do well, and let people get back to shopping online and doing more productive things with their time.
(That is, unless of course, the merchant wants to make returns a hassle. But that’s a different topic for another service design blog entry…)